2023 Entry Procedures

• Each Area Show Coordinator will share the Area-specific show information and entry details with the 4-H Agents in each county, then that information will be shared with Leaders and Youth.
• Follow the instructions of your Club Leader and/or 4-H Agent as far as when/where to complete the 4-H Online entry.
• Entries will be through 4-H Online, and will be open on the following schedule:

• If you are entering two horses, complete an entry for one horse through submission, then start over on a new registration for the second horse.
• The entry procedure will include confirming the 4-H Health form details, as well as E-signing the Code of Conduct, Statement of Understanding (for Horse Show Risk), and Rulebook Receipt Acknowledgement. To preview those documents, click here.
• Turn in your fees due  to your County (all classes are $15 per class, and additional fees vary by Area but are listed clearly on the online form). If your club or county pays a portion of your entry fees, you will owe less than what the 4-H Online total indicates. Those arrangements can be handled locally. Checks should be made out as instructed by Club Leader or 4-H Agent.
• Instead of a Confirmation email, you will be able to review your registration details on 4-H Online at any time. If you realize you made an error before the payment deadline, contact your 4-H Agent to correct it.
• 4-H Agents will be able make corrections to your entry (or send it back to the entrant to make own updates) at any time during the registration process.
• It is the responsibility of entrants and their families to check their Area Show entries before the entry deadline.
• Before beginning registration, entrants should be ready with the following:
  • A PDF or image file of their horse’s Coggins form. The file name should include the entrant’s name so they can be identified.
  • From the Coggins form, have the accession number, blood draw date, and Owner name.
  • If entering a Dressage class, be ready to choose which test you plan to ride.
  • Review your Area’s show information so you are prepared to choose details specific to your show such as tack stall, shavings, schooling options, etc.

Online Entry Instructions

• Just as when entering any event on 4-H Online, choose “Events” then “Register for New Event.” Your Area show should appear on the list (as long as it is within the date range that entries are open).
• When you select your Area show, the first list of options confirms the age division in which you will be showing, asks if entering a horse or pony, and if entering walk/trot (if applicable to your Area).
  **Read the list of combinations carefully and choose the correct one. The questions you will be asked depend on the registration type chosen**
  • If you accidentally choose the wrong combination, just go "Back" and choose the correct one.
  • However, the registration that was started and abandoned will show as "Incomplete" and you will need to contact wtaylor@ufl.edu to have it deleted.
• The first entry screen will have all of the show-related details for entering. Read the instructions and field explanations carefully as you complete the form.
• Pay attention to spelling and capitalization -- what you enter is how it will appear in the program and be announced. 
• Emails for submission, approval, and notifications (e.g., an entry was sent back for correction) will go to the family email address in the 4-H Online profile. Please check your profile to ensure that the family email is current and monitored. Any group communications about the show in general will go to both the family and youth emails as listed in 4-H Online.
• When selecting classes, you may choose up to 5. If more than 5 are checked, the system will not let you advance past that page.
• If entering a Dressage class, you should know which test you want to ride. After the class list, be sure to check your choice of tests for each Dressage class you entered.
• If your Area has tack stall options, be sure to enter with whom you plan to share a tack stall whether you are the one paying for it or not. This will help with arranging stall assignments.
• All entrants will need to enter their horse's coggins details on the form and upload a PDF/image of the Coggins form, so have that info and file handy when registering. 
• The fees due are calculated as you complete the form and are not editable. The "total due" at the end is what will be due for your entry.
• Read the instructions and field explanations carefully as you complete the entry form. 
• If any required fields were not answered, the “Next” button will be faded/inactive and you will need to enter a response (or ensure that only 5 classes are checked) before moving on.
• Once you begin the list of entry questions, you will have to complete the whole page for the responses to be recorded. When you successfully hit “Next” and move to the Health form review, you may leave and come back and your question responses should be retained. Your entry status will appear as “Incomplete” until you return and finish the rest of the screens.
• After the Horse Show entry questions, there will be a series of other items to review and “sign.” An adult should be the one agreeing to and signing these forms. Completing these steps on 4-H Online takes the place of having to sign any hard copies to hand-turn-in as in the past. These steps include:
  1. Review and confirm current health information.
  2. Review and agree to the 4-H Code of Conduct which includes the General Release, Transportation policy, Publicity, and Survey & Evaluation Releases.
  3. Review and agree to the Florida 4-H Horse Statement of Understanding Risk.
  4. Acknowledge Receipt and Understanding of Florida 4-H Area & State 4-H Horse Show rules.

• After all of the Agreements, there will be a summary screen which summarizes the horse show details entered and their associated fees. (For now, the classes entered do not show individually, just the header/name of the class question and the fee. A request is in with 4-H Online to change it to classes selected.)
• All entrants will choose “Pay By Check” on this payment review screen, then scroll down and click Next.” A confirmation note appears which suggests there may be quicker options. There is not, so just confirm and move on.
• Any responses in any of the sections can be edited until the last review screen by clicking “Back” at the bottom any screen. This includes being able to go back and check your classes entered since the class names do not show on the fee list. On the last review screen, once you choose "Finish" the data is submitted and there is no editing it unless you contact your County 4-H Agent before the payment deadline.
• When the entry is successfully submitted, a green pop-up with “Success, Event Registration Submitted” will appear and it will take you back to the “Events I have registered for” screen. Your Area Show should show on this list as “Pending Approval." A submission email with more reminders will be sent to the email address associated with 4-H Online.

**Go To 4-H Online**